Iowa APCO Executive Committee Meeting
May 10, 2005. 10:00 a.m.
Fort Dodge
Meeting called to order by President Nancy Brady at 10:07
a.m.
Present: Nancy Brady, Randy Thompson, Wendi Hess, Andy
Buffington, Eric Nevins.
Recap
on Spring Conference:
Eric provided the Committee with financial reports from the Conference
and for the accounting period January 1, 2005 through May 9, 2005.
a) JP
Scholarship- discussion on creating a committee. Randy Thompson informed the group that Resolution #8 creates such
a committee. Discussion at that time
about Bylaws Resolution #8. Exec.
Committee will propose at Fall meeting to amend Bylaws Resolution #8 to create
committee comprised of a chairperson and 6 members. Discussion also to create an operating manual to give the
committee members guidance.
b) Logo
contest- Cara Sorrells was given a check for $250. Per the contest rules she is also to receive a shirt made with
the logo and Nancy will take care of that.
c) TOY
Awards- Discussion about who is notified of nominees and winners. Discussion that all department heads should
be notified of nominations and winners.
Winners should also be notified that their registration is waived for
the conference. A form letter could be
developed by the committee to use for this.
d) Vendors-
Vendors were very pleased and want to come back in the fall. Need to have a schedule for drawings, etc.
e) Packets-
Discussion on if it is okay to include certificates of attendance in the
packets. Concern over people getting
their certificate and skipping out later in the day. Discussion determined that we should be able to trust the
attendees and if they skip out it is between their department head and
employee.
f)
Registration- Need to dedicate two
tables and move other items away from registration area.
g) Budget-
Discussion on giving committees an amount to work with and approving all
expenditures.
h) Reimbursement
forms- Discussion on reimbursement form used for travel. Wendi has a simpler reimbursement form that
we could use for all other expenses, she will email to Exec. Committee. All postage will be requested through Eric
and checks will be made directly to postmaster.
i)
Constitution & Bylaws- the
following resolutions will be brought before the membership at the fall
business meeting. The Executive
Committee discussed the following:
Bylaws Resolution #3-
Discussion. Executive committee will
recommend that this resolution not be adopted.
Bylaws Resolution #4-
Discussion. Executive Committee will
recommend that this resolution be adopted.
Bylaws Resolution #5-
Discussion. Executive Committee will
recommend that this resolution be adopted.
Bylaws Resolution #6-
Discussion. Executive Committee will
recommend amending resolution to read, “Any committee appointee must be a
member of Iowa APCO”
Bylaws Resolution #7-
Discussion. Executive Committee will
recommend that this resolution be adopted.
Bylaws Resolution #8-
Discussion earlier when discussing Joanne Perkins Scholarships. Executive Committee will recommend amending
resolution to add the committee will consist of a chairperson and 6 members.
Fall
Conference:
a) Dates
have been reserved of October 3, 4, and 5
b) Location
will be Four Points Sheraton on Merle Hay Rd.
Discussion on creating request for proposals for future conferences to
see what other facilities can offer.
c) Format-
discussion on one or two days. The
training committee will be asked to submit a format to the Executive Committee
keeping in mind the suggestions of the Executive Committee including not having
the business meeting at the end of the day and making sure to include dedicated
vendor time.
ISAC
Conference: We have the opportunity to put on a
short presentation at the Fall ISAC conference. We need to include topics that will be issues for County Boards. Randy will meet with the Strategic Planning
Committee to make up an outline.
Regional
Conference.
Discussion on sites. Projected
date of April 16, 17 & 18, 2007
Meeting adjourned at 12:02 p.m.
Respectfully submitted,
Wendi Hess
Iowa Chapter Secretary