APCO Executive Meeting Minutes
Bonanza Restaurant,
10:00 A.M. January 22nd, 2007
In attendance: Cindy Forgy, Eric Nevins, Bob Seivert, Wendi Hess, Cara Sorrells, and Judy Flores. Absent – Kirk Litynski.
Meeting called to order by Judy Flores at 10:33 A.M. Judy
reported that she had tried to call Wanda McCarley about being a keynote
speaker at the
Wendi Hess discussed having a keynote speaker at the TOY awards banquet. It was also discussed about inviting dignitaries to the awards ceremony. Wendi advised for training the topic will be Kevin Willett – “Being the Best”. He will need transportation or a shuttle from the airport and his room reservations have already been taken care of.
The schedule for the conference was covered next on the agenda. NENA is the day of the 27th. We will ask vendors to set up for the afternoon of the 27th, the evening of the 27th during the awards ceremony, and through about 1:00 P.M. on the 28th. The TOY awards will start at 6:00 P.M. with a meal, and the awards banquet following at 7:00 P.M.
A cash bar or vendor sponsored bar will be arranged. The timeline for the awards banquet should be the speaker first, with awards afterwards and the event should be about 1 hour.
Schedule for the 28th would be as follows:
7-8 AM Registration
8 AM Open with honor guard/national anthem
8 AM Training begins
9:30 AM Break, vendor time
10:00 AM Class Resumes
12:00 PM Lunch, business meeting
1:00 PM Class Resumes, Vendor Break down
2:30 PM Break
2:45 PM Class Resumes
5:00 PM End of Training
Lunch is to be served in the classroom. The Executive council wants to make sure that Kirk acknowledges the vendors there. It was suggested that Kirk could announce the vendors for recognition and they could give away prizes during the TOY banquet.
Milestone Awards will be new this year and will recognize current APCO members with 20 plus years of service (in increments of 5 years). They will receive an award that resembles etched glass with a wooden base that can be personalized with the person’s name and the year. Information will be provided in the mailing/on website.
Cara will work on gathering items for the TOY nominee goodie bags from vendors.
The registration fee for the conference was discussed next. It was determined that the non-members registration fee would go towards their APCO membership. The charge for members will be $60, and non-members $75. Non-members would be provided an APCO membership application which they would be responsible for filling out and returning to Wendi Hess for submission.
Treasurer’s report was submitted by Eric Nevins. Operating fund balance - $11,762.21 and JP Perkins Scholarship fund balance - $10,063.29. Motion made by Wendi Hess to hire a tax professional to complete a Form 990EZ, with a second by Cindy Forgy. A donation of $1879.39 was made to the JP Perkins fund and $10,000 was moved to a CD which pays 5.38% interest annually, and charges no fees. The fees in the previous situation were depleting the fund balance of the JP Perkins Scholarship.
T-shirts will be available for sale at the conference to help offset the cost of the additional awards at a cost of $15.00 per shirt. It was determined that we would order 100 shirts in gray with the following sizes – 30 Large, 30 X-Large, 30 XXL, and 10 XXXL.
Judy Flores passed out new copies of the Iowa Chapter of APCO by-laws as amended by the quorum March 28th, 2006 that she received by Sandy Hoyt. Wendi Hess moved we adopt the by-laws. The motion was seconded by Bob Seivert. Motion carries, no opposition. We have a vacancy in the position of C&B Chair that needs to be filled.
Michelle Spear has resigned as an executive council member at large. That position also needs to be filled as well as someone to do a bi-annual newsletter for us.
Motion made to adjourn at 12:12 hrs by Cindy Forgy, seconded by Wendi Hess.
Meeting adjourned.
Cara L. Sorrells,