APCO INTERNATIONAL EXECUTIVE COUNCIL MEETING

January 27, 2008

 

Submitted by:  Eric Nevins

Iowa Chapter Executive Council Representative

 

I want to acknowledge and thank the Executive Council Management Committee for preparing the following report.

 

The Mid-year Executive Council meeting was held in a two-day format.  Woody Glover of the Louisiana Chapter was the moderator for the first day, Saturday.  This day was used to discuss key issues that would need action during the official Council meeting that was held on Sunday and to receive a variety of reports from committees and staff.  Following the roll call, the APCO International 2008 2nd Vice Presidential Candidates, Barry Woodward and Gregg Riddle addressed the Council.  Some of the topics that were presented on Saturday for discussion included APCO Policy Manual revisions; FY 2008 Financial Report; FY 2009 Budget revisions; membership dues increase; Strategic Governance Initiative report and reports by the Group Leaders and Staff members. 

 

Convene:  President Willis Carter convened the formal Executive Council Meeting at 8:38 a.m. EST.

 

Roll call:  All chapters were represented, either by their elected Executive Council representative or by proxy, with the exception of the Idaho, Michigan and Pacific Chapters.  Three chapters had new Council Representatives, Mid-Eastern, Dawn Lynch, Minnesota, Faith Evers, and Tennessee, Kim White.

 

Changes to the Agenda:  Two items were removed from the consent agenda at the request of Council members, APCO Policy Manual Sections 02-08, Meetings of the Annual Quorum, and 12-01, APCO Project Series.  The consent agenda included the following items:

 

·         August 2007 Annual Conference Meeting Minutes

·         APCO Policy Manual Sections:

 

Section

Title

Description of Change

02-02

Subsidiaries

Revision is based on the actions of the Quorum and the Council to alter the position of the CFO.  The revision reflects the Executive Director taking primary responsibility for the Association’s finances and the CFO being moved to a director level position.

07-02

Standing Committees

Addition of the Conference Program Committee as a Standing Committee.

08-02

APCO Headquarters Staff

Revision is based on the actions of the Quorum and the Council to alter the position of the CFO.  The revision reflects the Executive Director taking primary responsibility for the Association’s finances and the CFO being moved to a director level position.

08-03

The Executive Director

Revision is based on the actions of the Quorum and the Council to alter the position of the CFO.  The revision reflects the Executive Director taking primary responsibility for the Association’s finances and the CFO being moved to a director level position.

09-01

General Travel Policy

Revision is based on the actions of the Quorum and the Council to alter the position of the CFO.  The revision reflects the Executive Director taking primary responsibility for the Association’s finances and the CFO being moved to a director level position.

10-01

Purchasing Policy

Revision is based on the actions of the Quorum and the Council to alter the position of the CFO.  The revision reflects the Executive Director taking primary responsibility for the Association’s finances and the CFO being moved to a director level position.

 

 

Gregg Riddle, Illinois, motioned to approve the Consent Agenda as amended.  Terry Hall, Virginia, seconded the motion.    A verbal vote was taken with no opposition and the motion carried.

 

Action Items

 

FY 2009 Budget: Jay Maritz, Wisconsin, motioned for approval.  Nancy Dzoba, Florida, seconded the motion.  A verbal vote was taken with no opposition and the motion carried.

 

APCO Policy Manual Section 02-08:  Gregg Riddle, Illinois, motioned to approve APCO Policy Manual Section 02-08.  Woody Glover, Louisiana, seconded the motion.    A verbal vote was taken with no opposition and the motion carried.

 

APCO Policy Manual Section 12-01:  Matt Stillwell, Oklahoma, made a motion to approve APCO Policy Manual Section 12-01.  Freddie Thompson, South Carolina, seconded the motion.  Gregg Riddle motioned to amend the Section by removing all changes other than the addition of Project 41 to the Appendix.  Mary Messamore, Kansas, seconded the motion.  A verbal vote was taken with no opposition and the amendment to the original motion carried.  A vote was taken on the original motion as amended and it carried.

 

APCO Policy Manual Section 02-10:  Gregg Riddle, Illinois, made a motion to approve APCO Policy Manual Section 02-10.  Terry Hall, Virginia, seconded the motion.  Gregg Riddle motioned to amend the Section by removing all of paragraph 8 and renumbering paragraph 9 and all its sub-paragraphs.  Jay Moritz, Wisconsin, seconded the motion.  A verbal vote was taken with no opposition and the amendment to the original motion carried.  A vote was taken on the original motion as amended and it carried.

 

APCO Policy Manual Section 09-05:  Gregg Riddle, Illinois, made a motion to remove APCO Policy Manual Section 09-05, International Vice President’s Travel.  Manfred Blaha, International Chapter, seconded the motion.  A verbal vote was taken with no opposition and the amendment to the original motion carried.  A vote was taken and the motion carried.

 

 

 

Approval of 2015 APCO International Conference Site:  The Conference Department offered three sites for consideration for the 2015 Conference.  They were Washington D.C., Pittsburgh and Charlotte.  On the first ballot, Washington received 20 votes, Pittsburgh received 11 votes and Charlotte received 16 votes.  None of the cities received a majority vote (25 votes for a majority), so a second ballot was required per the policy for the two cities receiving the highest number of votes from the first ballot.  On the second ballot, Washington D.C. was selected as the location for the 2015 Annual Conference.

 

Board of Officer’s Resolution:  The Board of Officers circulated a Resolution to allow them the authority to alter the meeting dates for the 2009 Winter Summit and Mid-year Executive Council meeting and possibly renegotiate the current contract with the Orlando Airport Marriott hotel.  This was requested based on preliminary discussions with NENA about co-locating their ODC/TDC with the already scheduled APCO events.  Because there were several details that staff still needed to work out with the NENA representatives, the Board was asking for the Council’s permission to provide the needed flexibility to accomplish the co-location goal.  Richard Mirgon, 1st Vice President, made a motion to approve the Resolution.  Patsy Joy, Arizona, seconded the motion.

 

Wanda McCarley, Past President, made a motion to amend by moving the date to co-locate the events to 2010.  Mary Messamore, Kansas, seconded the motion to amend.  Following discussion the vote was taken and the motion to amend failed.  The original motion on the resolution was called for a vote and it was approved.

 

Annual Dues Increase:  The Executive Council evaluated the increase in dues for the 2009 membership dues period per the requirements of the Association Bylaws Article II.  The Consumer Price Index adjustment factor was discussed.  Brent Finster, Northern California, made a motion to approve the proposed increase of 4.1%.  Matt Stillwell, Oklahoma, seconded the motion.  A voice vote was taken and the motion was approved.

 

APCO Policy Manual Section 02-12:  Gregg Riddle, Illinois, motioned to approve APCO Policy Manual Section 02-12, Budget Change Authority.  Pat Hall, Alabama, seconded the motion.    A verbal vote was taken with no opposition and the motion carried.

 

APCO Policy Manual Section 08-04:  Gregg Riddle, Illinois, motioned to approve APCO Policy Manual Section 08-04, Executive Director Selection Process.  Bill Keller, Texas, seconded the motion.    A verbal vote was taken with no opposition and the motion carried.

 

Other Business:

 

a.       Brenda Gowdy, Mississippi, telecommunicator Mechelle Popplereiter's son had made it to the top 50 on American Idol and was in Hollywood auditioning and if he made it further to please vote for him.

 

b.       Pat Hall, Alabama, requested special thoughts and prayers for Life Member John Wyckoff as he recovers from surgery and prepares for upcoming surgery.   John served as Alabama and Mississippi Frequency coordinator for several years.

 

 

c.       Lynne Feller, Ohio, spoke about the efforts of the Professional Events Development Committee and the work they are involved in to select the programs for the Association Conference and Winter Summit.

 

d.       Woody Glover, Louisiana, offered his thanks to the Professional Events Development Committee for the programs they bring to the membership.

 

e.       Wanda McCarley, Past President, spike about the 911 Abuse program that Tarrant County is working to develop.  COPS web site has a white paper on 911 Abuse issues.

 

f.        Terry Hall, Virginia, cautioned everyone that the PBX/MLTS legislation needs to be watched in each state.  Avaya is introducing new equipment that won’t be compliant with most legislation as it currently exists.

 

g.       Gregg Riddle, Illinois, asked that the President require staff to send letters to each Executive Council member that was absent, indicating that they were missed and encourage them to attend the next meeting.  Copies should be sent to their Chapter Presidents also.

 

 

Larry Sheridan, Wyoming, motioned to adjourn the 2008 Mid-year Executive Council Meeting at 10:37 a.m.  Matt Stillwell, Oklahoma, seconded the motion.  A verbal vote was taken with no opposition and the motion carried.