Iowa APCO Conference Call Minutes         

August 17th, 2006 1500 hrs

 

In attendance: Cara Sorrells, Kirk Litynski, Judy Flores, Eric Nevins, Cindy Forgy,

Wendi Hess, and Bob Seivert.

 

President Judy Flores advised she had two agenda items to discuss – the tentative schedule for the Fall conference, and the letter in response to an email with five questions from Nancy Brady.

 

Flores had drafted a letter with responses to Brady’s questions and sent it to the executive committee prior to the conference call. Everyone had an opportunity to review it.

 

Cara Sorrells will draft a press release for the website with the results of the special letter/ballot in reference to a special meeting. Only 50 members out of 318 responded.

 

The nominating committee for the Fall business meeting is comprised of Dave Murray and Bob Seivert. The will make recommendations at the meeting on the nominations.

 

Eric Nevins gave a brief report on his Executive Conference experience in Florida.

 

Registration fees for the Fall conference were discussed. It was determined they would be $45 for members and $55 for non-members.

 

Estimated costs for food and speakers, vendor sponsored breaks, and attendance projections were also discussed. Some speakers may have audio visual needs.

 

T-shirt sales with the APCO logo were discussed. Eric Nevins asked that we verify if we can legally use the APCO International or Iowa APCO logo on the shirts. Eric will ask Ann Russo, Wendi will email Eric the artwork/logo. Purchasing 100 shirts were discussed at a selling price of $15. Bob made a motion to sell the shirts at $15 each with a second by Wendi Hess. All in favor,no opposition. Proceeds of the shirt sales will go towards a membership drive or promoting new members in the future.

 

For the business meeting, no direction has been given to the C&B committee. If there was something new it must be sent out 30 days prior to the conference. Sandy Hoyt should be directed that the Spring changes are acceptable if she hasn’t been already.

 

Cara Sorrells was directed to prepare ballots from the nominations. Bob Seivert also asked that blank ballots be prepared for motions from the floor. It was determined when nametags or packets are done to designate members from non-members. In the past one way this was done was with different colored folders. Folders may be on sale now with the back to school sales that are occurring. Sorrells should also bring a checklist of the current membership to the meeting.

 

Wanda McCarley has been asked about doing opening remarks at the business meeting. Judy will confirm with an email to Wanda about the keynote address. Judy asked that the agenda for the business meeting go out with the registration materials. Bob Seivert asked that Mark VanHooser gets it to post it on the website. Included in the registration materials should be a flyer, registration, and the Joanne Perkins scholarship information.

 

September 14th, 2006 is the deadline to get the conference room rate of $67.00

 

Eric touched on the Joanne Perkins Scholarship money. The account has been closed and the recommendation is to put the money in the Des Moines Police Credit Union at 5 ¼% interest. The only hesitation would be that it is one office in Des Moines not a statewide branch. Bob Seivert made a motion to transfer the funds as recommended, with a second by Cindy Forgy. There was no opposition to the request.

 

Motion was made to adjourn at 1615 hrs by Wendi Hess, with a second by Bob Seivert.

Meeting adjourned.

Cara L. Sorrells, Iowa APCO Secretary